The coolest thing around!

Bring LuGia’s to you with LuGia’s on Wheels!

We supply everything you need, from ice cream and toppings, to our very own professional ice cream scoopers! One of our ten trucks – Blazin’ Scoops, Camilla Vanilla, Car-Mel, Gemma Sundae, Gio Ice, Hot Fudge, Louie Bananas, Sprinkles or our newest addition to the fleet Gia-Licious & The Big Lou!
– will show up at your party, festival or special event full of ice cream and ready to go!

Pricing

Party Size Set-Up Fee Price/Person
25 – 100 guests $100 $4.25
101 – 300 guests $100 $3.95
301 – 500 guests $100 $3.35
501 – 1000 guests $100 $3.00
1000+ guests Call for pricing
 
*Tax is not included
**If paying via Credit Card an additional 3% convenience fee is assessed
Lugia's On Wheels

Additional Information

  • In the end, you will be charged a setup fee and for how many people actually get ice cream. Then that will determine which price category you fall into. Adults and children are the same price. You will be charged for a minimum of 25 servings.
  • For weddings only: We will charge you for the number of confirmed guests when we get your final count a week before your wedding. If we serve more than the confirmed number of guests, you will be charged at the end for the additional people served.
  • These prices are for inside Monroe County for our Rochester branch. Outside Monroe County there will be a $50 per half hour travel fee.
  • Our staff will be keeping track of the number of people that get ice cream.
  • You can choose up to five flavors of hard ice cream, the sixth flavor will be Vanilla. You can choose up to six different toppings, whip cream and cherry are included as a topping option, so you get 8 toppings total. Your guests can choose one flavor of cream served in a dish. They can have as many toppings as they would like, or they can have a sundae. However they would like to eat it doesn’t matter to us the pricing is all the same!
  • We bring dishes, napkins and spoons. We supply everything (except garbage cans) so you don’t have to do a thing!
  • If you would like to have our Ice cream cart there will be an additional $175.00 set up fee on top of the standard set up fee and price per person. Check for availability before you book an event.
  • A serving size is a healthy scoop of one flavor of ice cream. People cannot get two flavors or two scoops of ice cream.  If people would like to come back for seconds they can, but you will get charged for another serving. If you want to limit people to one serving then you can provide tickets to give to your guests, that way they must have a ticket to get an ice cream. There is a spot on the contract to mark if you will be giving tickets to your guest to get an ice cream.  We are not responsible for providing tickets to your guests.
  • We are not responsible for people coming up to get ice cream who are not a part of your event. We would recommend the ticket idea if you are worried about that.
  • Serving time depends on the amount of people at your event. We could serve for 30 minutes, 45 minutes, or an hour. It will be no longer than an hour. We will serve until everyone gets an ice cream. If you need us there for a longer period of time then it will be an additional $75.00 for each additional hour that we are there.
  • When our truck arrives at your event we need the contact person to come out and meet the driver.
  • We do everything we can to ensure timely arrival of our trucks, however trucks may run late due to weather, traffic, inadequate directions or other unforeseen circumstances beyond our control. If you have specific driving instructions that GPS may not detect please include in the “other details” section on the contract. If for some reason the truck should run late we will call ahead to the contact person to inform you.
  • A $100 deposit is needed to hold you date/time, payable with the contract. The deposit will come off your total in the end. *THE DEPOSIT IS NOT THE SET UP FEE.
  • Cancellation Policy: If you need to cancel your event you must give us at least two-weeks notice (14 days from the date of the event). Anything less than a two-weeks notice and your deposit is nonrefundable.
  • Date Change Policy: If you need to change the date of your event you must give us at least two-weeks notice (14 days from the date of the event). Anything less than a two-weeks notice and you will be charged a rescheduling fee of $40.00.
  • Time change policy: *Choose your start serve time wisely, our trucks are very busy, and it is hard for us to make time changes because we book events back to back. If you need to change your time, we need at least a 14-day notice and even then, we may not be able to accommodate the change unless that time is available. Anything less than a 14-day notice and you will be charged a time change fee of $40.00
  • Short notice events: If you book an event with-in 7 days, there is a $25.00 short notice fee.
  • Rain policy: Our trucks come rain or shine, if you cancel due to rain your deposit will not be refunded.
  • Gratuities for a job well done are appreciated.
  • If you decide you would like to book an event please email us with the following information:
    • Business/Church or School name (if applicable, do not include if private event)
    • Your Name (first & last)
    • Date of event
    • Time you would like us to start serving (add end time if more than one hour is needed-*see fee for extra time listed above)
    • Event type (wedding, business event, birthday…)
    • Approximate number of people
    • Town the event will be taking place

    At that time, we will email you a contract to complete and return with your deposit to hold the date/time. 

If you have any questions, please feel free to contact us at info@lugias.com or you can call our store at (585) 352-6795. We look forward to hearing from you!

Thanks,
LuGia’s on Wheels