We supply everything you need, from ice cream and toppings, to our very own professional ice cream scoopers! One of our ten trucks – Blazin’ Scoops, Camilla Vanilla, Car-Mel, Gemma Sundae, Gio Ice, Hot Fudge, Louie Bananas, Sprinkles or our newest addition to the fleet Gia-Licious & The Big Lou!
Set Up Fee
Price Per Serving
$4.25 + Tax
$3.95 + Tax
$3.35 + Tax
$3.00 + Tax
*Tax is not included **If paying via Credit Card an additional 3% convenience fee is assessed
In the end, we will charge you a setup fee & for how many people actually get an ice cream, and then that will determine which price category you fall into. Adults and children are the same price. You will be charged for a minimum of 25 people. Prices above do not include tax.
If we serve the minimum of 25 servings (one hour of service or less) 25 X $4.25 = $106.25 X 8% tax ($8.50) = $114.75 + set up fee $100 = $214.75. *There will be a 3% convenience fee if paying by credit card.
Our ice cream trucks can be booked 12 month per year and anytime day or night 24/7.
For weddings only: We will charge you for the number of confirmed guests when we get your final count a week before your wedding. If we serve more than the confirmed number of guests, you will be charged at the end for the additional people served.
These prices are for inside Monroe county for our Rochester branch. Outside Monroe county there will be at least a $50 per half hour travel fee depending on the distance from our store.
Some public locations require a permit in order for us to bring our truck. Please inquire if a permit is needed and let us know. Sometimes we are charged a fee for the permit. Any additional cost we may incur will be added to your final bill.
Our staff will be keeping track of the number of people that get ice cream.
You can choose up to five flavors of hard ice cream, the sixth flavor will be Vanilla. You can choose up to six different toppings, whipped cream and cherry are included as a topping option, so you get 8 toppings total. Your guests can choose one flavor of cream served in a dish. They can have as many toppings as they would like, or they can have a sundae. However they would like to eat it doesn’t matter to us the pricing is all the same! (There will be a page in the contact that we send you when you book LuGia’s on Wheels to select the flavors and toppings you would like)
We bring dishes, napkins, and spoons. We supply everything (except garbage cans) so you do not have to do a thing!
If you would like to have our Ice cream cart instead of the truck, there will be an additional $175.00 set up fee on top of the standard set up fee and price per person. *Check for availability before you book an event. The cart is more for weddings and such where we set up inside the venue.
A serving size is a healthy scoop of one flavor of ice cream. People cannot get two flavors or two scoops of ice cream. If people would like to come back for seconds they can, but you will get charged for another serving. If you want to limit people to one serving then you can provide tickets to give to your guests, that way they must have a ticket to get an ice cream. There is a spot on the contract to mark if you will be giving tickets to your guest to get an ice cream. We are not responsible for providing tickets to your guests.
We are not responsible for people coming up to get ice cream who are not a part of your event. We would recommend the ticket idea if you are concerned about that or you are holding your event in a public place. We do not sell ice cream out of the truck during booked events/parties. If there are others who may want ice cream that you do not want to pay for you can give a ticket to the people you would like to pay for and sell a ticket to the people you do not want to pay for. (Examples: a teacher who want to pay for her students but not their family members. Or you want to pay for your neighborhood kids but not the adults.)
Serving time depends on the amount of people at your event. We could serve for 30 minutes, 45 minutes, or 1 hour at most. We can serve up to 200 people in one hour. If you need us there for a longer, we are happy to stay, but you will be charged $75.00 for each additional hour. If you want more than one hour you must book it ahead of time and the end time needs to be added to the contract.
Please be sure wherever you have the truck park that we are not blocked in. If we are not able to leave your event on time you will be charge $75 for the additional time we are there.
When our truck arrives at your event, we need the contact person to come out and meet the driver. We require minimal set up. Our truck arrives approximately 5-15 minutes before your scheduled serve time.
We do everything we can to ensure timely arrival of our trucks, however trucks may run late due to weather, traffic, inadequate directions, or other unforeseen circumstances beyond our control. If you have specific driving instructions that GPS may not detect please include in the “other details” section on the contract. If for some reason the truck should run late, we will call ahead to the contact person to inform you.
A $100 deposit is needed to hold you date/time, payable with the contract. The deposit will come off your total in the end. *The deposit is not the setup fee. It can be paid by cash, credit card (no convenience fee), or business check (for businesses only).
Cancellation Policy: If you need to cancel your event you must give us at least 14-day notice (two weeks from the date of the event). Anything less than a 14-day notice and your deposit is nonrefundable.
Date change policy: If you need to change the date of your event you must give us at least 14-day notice (two weeks from the date of the event). Anything less than a 14-day notice and you will be charged a rescheduling fee of $40.00.
Time change policy: *Choose your start serve time wisely, our trucks are very busy, and it is hard for us to make time changes because we book events back-to-back. If you need to change your time, we need at least a 14-day notice and even then, we may not be able to accommodate the change unless that time is available. Anything less than a 14-day notice and you will be charged a time change fee of $40.00
Short notice events: If you book an event with-in 10 days, there is a $25.00 short notice fee.
Rain policy: Our trucks come rain or shine. If you cancel due to rain your deposit will not be refunded.
Gratuity for a job well done are appreciated.
If you decide you would like to book an event, please email us with the following information:
Business/Church/School name (if applicable, do not include if private event)
Your first & last name
Date of event
Time you would like us to start serving (add end time if more than one hour is needed- *see fee for extra time listed above)
Event type (wedding, company picnic, birthday, graduation, appreciation…)
Approximate number of people
Town of event (if outside of Monroe County give full address)
Once we have all the information listed above, we will email you a contract to complete and return with your deposit to hold the date/time.